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Administrative policy regarding capital equipment purchases with student activities fees

  1. Policy statement. All requests for capital equipment purchases with student activities fees must be approved by the appropriate funding agent, such agents being the student publications policy committee, the undergraduate student senate or the graduate student senate and the appropriate staff advisor. The funding agent will maintain control over this equipment at all times. Such purchases do not become part of the general university inventory pool but are considered as student activities fee inventory.
  2. Definition.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding business meals and hospitality expenses payable or reimbursable from university funds

  1. Purpose. This policy establishes the conditions for the expenditure of and/or reimbursement from Kent state university funds for business meals and hospitality expenses. As a major public institution funded by state allocations and student tuition, Kent state university is held to a high level of accountability for its business practices.  Numerous constituencies have an interest in how the university spends its money.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding budget administration

  1. The primary responsibility for controlling expenditures within appropriated amounts rests with each department head. Expenditures in excess of the budget should not be incurred without the knowledge and approval of the appropriate vice president.
  2. Budget administration.
    1. Expenditures. Each vice president is responsible for the total expenditures of his or her particular major program area.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding awards and prizes for employees

  1. Policy statement. Awards and prizes may be conferred to an employee only if awarded through:
    1. A documented program developed, communicated, and implemented by the appropriate executive officer; or
    2. A sanctioned university-wide or divisional program established for recognition of employees.
    3. Approval delegees are allowable provided they meet the requirements as defined in rule 3342-5-04.1 of the Administrative Code.
  2. Implementation.
    1. Cash awards and prizes.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding auxiliary agencies

  1. Policy statement. As recommended by the president and approved by the board, certain university operations, whose income includes substantial amounts of other than imposed fees or appropriated revenue, shall be designated as auxiliary services.
  2. Scope. For budgeting purposes, an auxiliary service is a fiscal entity. The manager or supervisor of each shall prepare an annual report under the direction of the comptroller including a statement of income and expenditures and a description of the operation for the year in review.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding athletics in the regional campuses

  1. General.
    1. The student population at the university's regional campuses is different in terms of age, credit hour load, and interests from the Kent campus student population. A high percentage of regional campus students work (some full-time) while attending classes.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding assignment of automobiles

  1. All University vehicles are to be acquired in compliance with University purchasing policy maintained in 3342-5-12.3.
  2. Automobiles, excluding gifts in kind, are to be selected with participation and guidance from the procurement department in accordance with this policy.
  3. Employees eligible for University provided vehicles shall include the President, Executive Officers, and other University employees, as approved by the President.
Policy Effective Date:
Feb 24, 2025

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Administrative policy regarding allocation and use of student activities fees

  1. Purpose. The board has designated a portion of the general fee as the student activities fee. See the current "Fee Register" for the amount, which is subject to change.
  2. Distribution of the student activities fee. This fee is divided and allocated as follows:
    1. A portion of the student activities fee paid by all students will be designated for all campus student publications.
Policy Effective Date:
Feb 24, 2025
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